Three steps to take BEFORE any planning

Don't be lazy to do these THREE STEPS, and then your plans will be meaningful, you will not stop halfway, and external events and circumstances will not be able to stop and confuse you.

These three steps do not have to be completed in one go, but can be done in several sittings.

Step #1. Define your values

Any planning begins with defining values ​​and mission - or answering the questions: why am I doing this, what would I like to receive and what would I like to be.

When you understand what value is important to you, write it down, and on the contrary, write down what this value means to you in action.

Examples of values ​​and explanatory statements:

Professionalism
Explanatory statements:
- I am constantly developing in an area that interests me;
- I am open to new ideas and advice from more experienced colleagues;

Teamwork:
- I can work in a team and act for the sake of common good, shutting up your pride and sense of self-importance;
- I can put myself in the position of another team member and understand his motives, what motivates him and what is important to him;

Mutual respect for your spouse:
- I respect and appreciate my wife
- I know how to get into her position when she is nervous and worried and try to calm her down
- even when I get nervous and speak rashly, I fully realize how much I respect my spouse as a person and do not allow myself hurtful words and actions

When it’s difficult for you and you act under the influence of emotions and circumstances, open your values ​​and reread them out loud, this will allow you to make thoughtful decisions that you won’t have to regret later (after all, regardless of the outcome, these decisions will be in accordance with your values)

Task No. 1:

Write down your values ​​on paper, preferably on the last page of a notebook that you always carry with you (or in notes on your phone).

Step #2. Describe your roles

Roles reflect you as a person, your place in your family, society and the world at large.

When you write roles, you understand what you would like to be and how to behave. And your behavior will then belong to you
It is quite possible that now there are some roles that you do not want to fulfill and they have been imposed on you.

Examples of combining roles:

Vasily, founder of an IT company:

- leader in a team
a) Key people associated with the role: work colleagues

- entrepreneur and innovator
a) Key people associated with the role: business partners, investors
b) Explanatory statements: I try to unite the team with a common idea, inspire to achieve a common goal

- husband
a) Main people associated with the role: wife
b) Explanatory statements: I am a loving and caring husband for my wife, I am faithful to her and respect her and support her in difficult times

- son
a) Main people associated with the role: mother and father
b) Explanatory statements: I love and respect my parents, I take care of them and help them with my attention and money

Anna, head of HR service:

- head of HR service
a) Key people associated with the role: manager, employees, employee candidates
b) Explanatory statements: I am attentive to my employees, I know how to listen to them and understand their point of view

- mother:
a) Main people associated with the role: son
b) Explanatory statements: I am a loving mother who will always find time to raise my son and give him love and affection

- wife
a) Main people associated with the role: husband
b) Explanatory statements: I am a loving and faithful wife who knows how to listen to her husband and inspires him to achieve.

Task No. 2:

Write down the roles that are important to you and write their ideal performance. For example: instead of Vasya - a husband, it is better: Vasya is a husband who knows how to listen, understand his wife, and finds time for his family (at least 1 hour of warm communication), even if he is stuck at work.

Step #3. Write your mission statement

A personal mission statement should reflect everything you want to do in your life, what you want to do, and what kind of person you want to be.

It requires deepening into oneself, careful analysis, thoughtful expressions and many revisions in search of the final version. It may take weeks, even months, before you are completely satisfied with what you have done and feel that you have achieved a comprehensive and concise statement of your deepest values ​​and aspirations. Even then, you will return to what you wrote regularly, making some adjustments as your views and circumstances change over the years. But at its core, your Personal Mission becomes your constitution, a clear expression of your vision and your values. It becomes the yardstick by which you measure everything in your life.

Writing and revising a Personal Mission changes you because it forces you to think deeply about your priorities and align your behavior with your beliefs. When you do this other people begin to feel that you are not being controlled environment and not what happens to you in life.

You have a sense of Personal Mission for what you are trying to do, and this brings you joy.

The answers to these questions will help you create your Personal Mission:

1. What do you want to achieve in professional life

2. What do you want to achieve in personal life What will have the greatest positive impact on your entire life?

3.What kind of person do I want to be(e.g. compassionate, hardworking, humorous, responsible, etc.)

4. Everything I want what to do for life and what mark to leave on earth(for example, visit 30 countries, defend your doctorate, earn and save $1 million)

5. Everything I want have(for example, a new house, 10 minutes from the sea, a 12-foot yacht, a retirement account with savings of $1 million and passive income of $10 thousand per month)

6. So that you wanted to hear about yourself(imagine that you are celebrating your 80th birthday, colleagues, friends, relatives have gathered around you). How should they remember you? What would you like them to say?
- members of your family
- Friends
- neighbours
- Colleagues

7. At what points in my life have I experienced the most happiness and satisfaction?

8. Which of them professional activities bring me the greatest pleasure and satisfaction?

9. What is the greatest value to me in my personal life?

10. What talents and abilities do I have or want to have?

Example of a personal mission

I love my family, I care about my wife and children, as well as my parents. I am a hard worker and work hard for my well-being. I became a marketing and sales professional. Exploring new trends and ideas brings me the most satisfaction. I act in accordance with my values, and I don’t worry if something doesn’t work out now, I know that it will definitely work out in the future. I go through life with a smile and am grateful for every day I live. I will leave behind healthy children and grandchildren, as well as marketing and sales ideas that will be used by thousands of people.

Task No. 3:

Stay alone with yourself in a quiet place and write your personal mission statement. Do this first in a draft, and then copy it into a diary or phone that you always have at hand.

General planning scheme

Once you have identified and described your values, you can begin to define your goals.

And here are important thoughts to remember:

A) goals must correspond your values which you detail
described;

b) goals should be balanced with your roles - no need
get carried away by a particular role (for example, the role of the Head of a company), and when
while paying insufficient attention to another role (for example, the role of the Husband);

V) distribute goals in order of importance or priority;

G) the goal must be specific and with a deadline ( using SMART technology);

d) big goals need to be broken down into "nodal points (CP)"- so I took them for myself
called. It is the key points that are very strong motivators for you.
links to achieve a global goal. Moving gradually from one
node to another, you gain motivation and confidence in the final
result. And the enthusiasm and inspiration are the most important factors success.

I love it break the goal into stages (nodal points) and describe them specifically and measurably, and also set deadlines or dates by which these goals and key points must be completed.

To decompose goals into stages it is convenient to use an Excel spreadsheet and a mind map. In the table, describe in detail the specific steps to achieve the goal and deadlines.

Describe your goals in reverse...

Try to describe achieving your goal not from the beginning, but from the end. Think about what previous simple step preceded achieving the goal? And what was in front of him? And in front of him, etc.

An example of decomposing a goal into subgoals or stages

In the example, the main goal is to write a review article with the most famous works on personal effectiveness.

Task No. 4:

Write it down 3 most important goals for you in various areas of life. Print them out or copy them into your planner. Chip: intermediate stages are convenient to record pencil, so that it is convenient to swap them.

All the things we do can be classified according to certain criteria. Stephen Covey offers a very convenient matrix display style

Got things to do urgent and important(for example, a phone ringing, or preparing for an exam the day before) - we classify such matters as the quadrant "I. Necessity", you can’t get away from them, you need to do them, otherwise it will be difficult. But if you do only them, then a crisis, depression, workaholic syndrome sets in.

There are things to do urgent but unimportant(for example, a colleague asks you to talk to a client instead, or you are invited to a meeting that will take place in an hour, but there will be little benefit for you there) - let’s call the quadrant with these things "III. Disappointment." You need to learn to refuse such things with a smile and without feeling guilty. At first it will be difficult, and perhaps many will be offended by you, but if you don’t do this, then your environment will think that you are obliged to do this and will begin to use you. And then try to prove that you shouldn’t do it, but did it once just out of pity...

Got things to do unimportant and not urgent, thousands of people come in the evening after work, lie down on the sofa, turn on the TV and... waste time on the unimportant and non-urgent, let's call the quadrant with these things "IV. Excesses". By regularly doing things from this group, you become lazier, stupider and gradually lose your thirst for life and motivation to achieve results and become better.

And finally things to do important and non-urgent, we'll take them to quadrant "II. Efficiency"- this is our most productive pastime! When doing these things, we do not run like a squirrel in a wheel (as is the case with the “I. Necessity” quadrant), we work slowly, we have the opportunity to concentrate and calmly do what was originally planned and will lead us to the goal.

Features of these tasks:
a) you must be highly motivated by doing things from this group, because the results will not appear immediately;
b) sometimes urgent unimportant things (quadrant III. Disappointment) are easier to complete than non-urgent but important things, and then we make things easier for ourselves and get things done first from quadrant III., instead of quadrant II. This problem is solved by an effort of will, when sometimes we do unpleasant or difficult but important things first.

Live in squares 1 and 2, distributing tasks among yourself, and then your life will be balanced and productive.

Start the day with something important and difficult….

By the way, very useful practical advice: coming to work in the morning, instead of going on social media. network or check email for urgent (but not always important) issues, start your working day with an important and complex matter, work on it for a couple of hours, then take a break in the form of checking e-mails and talking on the phone.

Task No. 5:

Take 3-4 things you did in the last 2 hours and classify them according to the Covey matrix

How to make a plan for the week

Having a weekly plan helps you stay on track and stay on track with your long-term plans.

When planning your week, keep three things in mind:

1) do it before the start of the work week;

2) do it in quiet place in which no one will distract you, allocating 30-60 minutes for this;

3) plan first relaxation and time with family, then everything else (otherwise there won’t be enough time for it)

Include only important things in your weekly plan, or as Stephen Covey calls them - "large stones" showing the example of a bucket that effectively needs to be filled with stones: first we put it there large stones(we plan first things to do), then add pebbles (small everyday tasks) and only then sand (random and fleeting tasks).

Most large stones fall into square 2 (Important but not urgent)

Example of a weekly plan

For convenience, print out the plan on thick paper and bookmark it in your diary, and also schedule time on the right days for the activities that you wrote in the plan

Some time ago I read a bestseller. It should be noted that this is one of the most visited blog pages. I really liked Covey's thoughts on time management and even wrote an email to Alpina Publisher, briefly outlining the idea of ​​​​preparing a planner based on the book (this was in 2012). But it turned out that such a diary had already been written by Covey himself. This is a great gift for anyone who likes Covey's ideas.

Diary: Stephen Covey Method. – M.: Alpina Publisher, 2015. – 376 p. + insert 56 pp.

Download abstract ( summary) in the format or

HOW TO USE THE DAILY BOOK

The diary consists of a main part and a tab. The main part contains sheets for daily planning. With their help, you can control your priority tasks for every day. At the bottom of each page you will find a quote dedicated to one of the seven skills, taken from the bestselling book by Stephen Covey Seven skills highly effective people .

The tab, made of thick paper, contains sheets for weekly and monthly planning: weekly compass and planning. You can separate the weekly compass sheets (perforated for this purpose) and use them as bookmarks so you can always see your weekly priorities as you plan each day. The tab also contains a goal and value planning worksheet, as well as a table of annual expenses and income.

INTRODUCTION TO PLANNING GUIDELINES

Time management. You hear this term all the time, but what does it really mean? How, exactly, should you “manage time”? Can you manage him or yourself within a certain period that you have every day? By purchasing a diary, you have taken the first step towards more effective management of time and your life. A daily planner will help you focus on what matters most and experience greater success in achieving the goals that matter most to you. This planning guide will give you the boost you need!

The diary is modeled after Benjamin Franklin’s “little book,” which he carried with him, wrote down his values, goals and plans in it, then tracked his successes (see). We've transformed this idea into a tool that, combined with learning from The 7 Habits of Highly Effective People, helps people use their time more wisely so they can focus on what's most valuable. A planning guide will help you identify your priorities and plan accordingly.

ACHIEVEMENT OF PRIORITY GOALS

Benjamin Franklin had a three-step method for planning and implementing his goals that began with values. He first identified them, then prioritized them and refined each one. The productivity pyramid model (Figure 1) shows four steps to help you focus your time on what you value most and what you want to achieve in life—your highest priority goals. Let's take a closer look at each of these stages.

Rice. 1. The Productivity Pyramid

If you don't create your own life plan, chances are you will fall into someone else's plan. What do you think they have planned for you? A little.
Jim Rohn

Step 1: Define Values

Values ​​are at the base of the productivity pyramid because our values ​​represent what matters most to us. great importance. They are the source of our desires and help determine where to direct our energy. Our values ​​must be the driving force behind literally everything we do. If this does not happen, it means that there is a crack in the base of the monument of our life - our personal pyramid, which can lead to instability of the entire structure.

Step 2: Set goals

A wonderful life is created and built in stages, like a pyramid. Do you think the ancient Egyptians started construction without any design? Goals are a kind of blueprint for your life. Let's find out how to bet effectively. Identify and number each goal. Describe in detail what each of them is and what is required to implement it. Set a time frame for each goal that will help you measure your success. Share big goals.

Break your goal down into steps and tasks and number them. For example, how much money does it take to buy the house you describe? How do you expect to earn them? Maybe your first step is to learn new job skills that will help you get a promotion.

Helpful advice: On your goal planning sheet, write them down in a way that makes it clear how to achieve them. For example, instead of writing something abstract (say, “I want to be more compassionate”), write something more specific and measurable (for example, “I will volunteer for a charity”). Use daily pages and monthly planning. Review your goals and decide when you will complete each individual task.

If your long-term goal is to own a home, then as a first step you can start saving $200 a month for a down payment. (This should be written on your goal planning sheet.) Write: “Arrange for a direct transfer of $200 from your checking account to your savings account.” Or if you already know the day you want to complete a task, write it down on your list of priority tasks for that day. If any of these tasks are not yet necessary or impossible to complete, write them down on your to-do list for the next months.

Step 3: Plan Weekly

Because we don't know what is really important to us, everything seems important. Because everything seems important, we have to do everything. Unfortunately, other people see us doing everything, so they expect us to do everything. With everything we do, we are so busy that we don't have time to think about what is really important to us.
Unknown author

Have you ever experienced something similar? Most of us have had to at some point. The Time Management Matrix is ​​a tool designed to help you understand how you spend your time (Figure 2). This is a tool that will change your way of thinking and help you filter out meaningless urgent tasks.

Rice. 2. Time management matrix

The Time Management Matrix model was developed as part of Stephen Covey's bestselling book, The Seven Habits of Highly Effective People. Using the concepts of importance and urgency, Covey realized that all of our daily activities can easily be divided into four categories: important and urgent, important but not urgent, urgent but unimportant, and unimportant and not urgent. The time management matrix is ​​divided into four squares. Let's take a closer look at each of them.

Quadrant I, or the Square of Necessity, contains tasks that are both urgent and important. Square III is a deceiver square. It contains urgent tasks that often seem important, but in reality are not. Often these are other people's priorities. Square IV is the square of waste of time and excess. This includes TV abuse! If you stay out of Quadrants III and IV, you will have more time for Quadrant II activities. Quadrant II, the Quadrant of Productivity and Balance, contains important but not urgent activities. What activities would you classify as Quadrant II?

The thick horizontal line you see in the time management matrix separates the important from the unimportant. If you live north of this line, in Quadrants I and II, your life will be more productive and balanced. That's the whole point!

To spend more time in Quadrant II, you need to schedule things weekly. You proactively plan how you will spend your time, rather than reacting to what happens.

As you begin your weekly planning, it's important to keep three things in mind. First, the plan must be made before the week begins. Secondly, you may find it easiest to do this in a quiet place. And thirdly, plan 20-30 minutes for this process.

Use the weekly compass card included in your planner. This tool, like a real compass, will help you stay on track and show you the direction throughout the week. Reach out to him often to remind you what's really important.

Three Steps to Weekly Planning

1. Review your roles. The first step in weekly planning is to review your roles. Don't forget about yourself! This is the role of Sharpen the Saw and its four dimensions as outlined in the Compass (physical, social-emotional, intellectual, spiritual). Please be aware that your roles may change from time to time. There may be weeks when responsibilities in certain roles are minimal. This doesn't necessarily mean you're no longer playing the role - it's just that you're taking a little break this week. You may not be so lucky next week!

2. Choose “large stones” (Fig. 3). The “big stones” are your most important priorities for the week. As you review roles and choose your big stones, ask yourself, “What is the most important thing I can do in this role that will have the biggest positive impact?” Imagine you were given a bunch of rocks - some quite large, some small - and asked to fill a bucket with as many as you could. The best way to fit all the stones is to place the large ones first and then let the smaller stones fill the space around them. Compare this image to your week. Organize the most important tasks first, and then the less important ones around them. And what is the result? Increased productivity and focus on the things that are your highest priority.

Rice. 3. Roles and large stones

Once you have chosen a “big stone” for each role, write it down. You may not always have a "big rock" for every role, and you may have more than one "rock" for a particular role. Don't forget the "Sharpen the Saw" role! Some of the “big stones” you choose may represent appointments or tasks for the week.

3. Make a schedule for the week. Place the “big stones” first and then fill in the gaps with the rest. The power of weekly planning is to distribute the “big stones” first, before the small ones fill your week - and they will! “Big Rocks” can become meetings and tasks, or become the focus of the week. Personal development tasks that cannot be included in the schedule, such as “Listen carefully,” remain on the weekly compass card as a reminder. Now is a good time to look at your goals, as there may be items in them that you might want to include in your weekly schedule. Most "big stones" are Quadrant II (important but not urgent) type of tasks. Once you've set your schedule and the week has begun, don't let other urgent but less important things take their place. This is important for staying in control, being productive, and feeling calm throughout the week.

Step 4: Plan Daily

We've reached the top of the productivity pyramid! Take five to ten minutes every morning to plan your day. As in weekly, daily planning has three important steps:

1. Check today's arrangements. Agreements are promises to yourself or others to devote a certain amount of time to something. Since you've already allocated it to your schedule, you'll have to plan the rest of your tasks for the day around it. Therefore, it is logical to start every day by checking the agreements.
2. Make a realistic list. The list does not have to be filled from top to bottom. A list that is too dense can become overwhelming and make you feel out of control because you have no room for flexibility or spontaneity. Instead, after checking your daily arrangements, determine the number of hours you have available, and then assign a reasonable number of tasks that you can complete in that time (Figure 4).
3. Set your priorities (ABC, 123). By doing this, you determine the value and order of the items on your list, which allows you to avoid wasting time on things that are not valuable to you or sacrificing the most important things in your life in favor of less important things. You have a great opportunity to determine where to focus your attention and energy.

Rice. 4. Daily planning

It is easy to create a list of priorities using the ABC principle, 123. A, B and C indicate the value of each task, and 1, 2 and 3 indicate the order or sequence in which you will complete these tasks. And finally, on each planner page, above the list of prioritized tasks for the day, you will find conventional signs, which will help you easily track your progress on each task. You'll find signs there that indicate the task has been completed, forwarded, deleted, assigned to someone else, or is in progress (Figure 5).

Rice. 5. Track progress on each task

VALUES/MISSION

Are you living in accordance with your core values? Are you aware of what they are? Do you have enough time to clearly define them for yourself and honestly ask yourself how you plan your life based on them?

These questions seem simple, but they require some thought. In this section, you will use suggested actions to think about what gives you the greatest joy in life. What follows are several activities that will help you understand your values ​​and roles. These activities will help you accumulate ideas until you are ready to write your own Personal Mission Statement.

Action 1: Clarify values. The first activity will help you identify your values ​​and write positive, clarifying statements about yourself and your values. Your interpretation of value doesn't have to be exactly the same as someone else's. For you, honesty may mean “I never lie,” but for someone else it may mean “I am honest and can be trusted in personal matters and business.” When you clarify your values, they become more real to you. When you write clarifying statements, be sure to use positive expressions such as “I am,” “I do,” “I will.”

Think about the things you value most, such as honesty, adventure, or balance, and use the worksheets in the Activity 1: Values ​​tab to write them down. Other possible values ​​may include, but are not limited to:

• Personal integrity
• beauty
• Love
• Patience
• Career
• Compassion
• Courage
• Teamwork
• Respect
• Education
• Good physical form
• Gratitude
• Loyalty
• Spirituality

Once you have identified and clarified your values, you are ready to define your roles.

Action 2: Identify and define your roles. Most people's focus is on a few major areas of their lives. For example, as a parent, runner, and project manager, you will have goals related to family, athletic achievement, and career. The roles represent these various areas. A role is a primary relationship, area of ​​responsibility, or contribution. As you think about your roles in life, consider the following four examples:

Victor: comrade, guardian, volunteer, employee.

Maria: wife/mother, dentist, PTA member, artist.

Dmitry: leader, assistant, account manager, friend, civic leader.

Mikhail: husband/father, manager, coach, owner, researcher.

Roles reflect the relationships that are important to you and the major responsibilities or characteristics that relate to each other. By identifying and writing down your roles, you can imagine how you would like to play each one. For example, if you have a spouse role, its main characteristic might be support. You will start thinking about how you would like to behave, what you would like to achieve, etc.

Use the Activity 2: Roles worksheets to list your roles and the key people involved in each role. For example, children will be associated with the role of parent. Finally, write down a clarifying statement that will define the ideal performance of this role. Once you're done, you'll be ready to move on to the types of activities that will help you write your Personal Mission Statement.

Actions 3-6. These four activities will help you write your Personal Mission Statement. What do you value: career, relationships, free time? It's time to brainstorm. Below are four types of actions that will help you.

• Activity 3: Initial questions.
• Action 4: Be, do, have.
• Action 5: What would you like to hear about yourself.
• Activity 6: Assessment questions.

Each type of action helps further clarify what you value and want to include in your life plans. At the top of each worksheet there are brief instructions. Once you have completed describing activities 1–6, you will be prepared to write your Personal Mission Statement.

Action 7: Personal Mission Statement. Now that you've considered all the things you value most and determined how you want to spend your time, you're ready to write your Personal Mission Statement. Your personal mission statement is a written proclamation of who you are and what kind of person you are. It should reflect everything you want to do in your life, what you want to do and what kind of person you want to be. Your Personal Mission Statement is a statement of your highest priorities that you have identified through previous activities.

A personal mission is not something you can write in an evening. It requires deepening into oneself, careful analysis, thoughtful expressions and many revisions in search of the final version. It may take weeks, even months, before you are completely satisfied with the results achieved and feel that you have achieved a comprehensive and concise statement of your deepest values ​​and aspirations. Even then, you will return to what you wrote regularly, making some adjustments as your views and circumstances change over the years.
Stephen R. Covey. "The Seven Habits of Highly Effective People"

PERSONAL OBLIGATIONS

When a rocket is launched into space in the first minutes, it consumes more energy than during the next few days of flight over a distance of almost a million kilometers. Like gravity, habits pull us towards the earth. Often the most the hard part Giving up a bad habit or starting to get used to an effective skill is the first effort. The following tips can help you during the take-off stage when you change your habits:

• Break down a task or goal into several small, achievable goals.
• Share your successes with someone who can help and support you.
• If you fail, start over immediately.

The most important part of achieving success in mastering the seven skills is your commitment to take action. Please take some time to make a promise to yourself to succeed and keep it.

I, ________________________________________

__________________________________________

I promise that:

• I will read everything that I decided to read, and I will do everything that I decided to do;
• I will spend some time each week putting into practice the principles and skills I have learned.

Signature _____

Date of_________

Rice. 6. Diary page view

General

Read 4 books by Stephen Covey and work through the suggested tasks.

I want to familiarize myself with and implement into my life the principles of efficiency described in the books of Stephen Covey in order to increase personal effectiveness, learn to achieve significant goals and be always proactive.

I first learned about Stephen Covey in a bookstore, quite a long time ago. I saw his book “The 7 Habits of Highly Effective People,” looked through it, but didn’t buy it. And only now I am reading this book. Since then, the method of reading has changed; if previously books were simply devoured, now I simultaneously make notes using a mind map and work through the proposed tasks. Therefore, the goal is to work out and implement the proposed methods.

List of books for work:

1. "7 Habits of Highly Effective People"
2. "Focus. Achieving priority goals"
3. "Focus on the main things"
4. "Habit 8. From effectiveness to greatness"
5. "Diary. Stephen Covey Method"

Effective man thinks not with problems, but with possibilities.

Effective people feed opportunity and starve them.

Problems.

Completion Criteria

I worked through Stephen Covey’s books, learned efficiency skills that I successfully apply, learned to always be proactive, and chose the techniques and tricks that suited me for my personal effectiveness system.

I used Gleb Arkhangelsky’s diaries for three years. In 2014 I switched to Stephen Covey's diary. I haven’t decided yet about 2015, so I hope that the analysis carried out here will help not only the customers of the Labyrinth, but also myself.

So, Covey vs Arkhangelsky.

Dated (Arkhangelsk - dated editions) - when filling out daily, you do not need to enter the days of the week and numbers, which saves time.

Arkhangelsky has a clear breakdown by week.
- It is not in Covey’s diary, which is very inconvenient for truly DAILY planning without gaps.

But at the same time, in some publications Arkhangelsky has shorter days for weekends, i.e. both Saturday and Sunday are on the same page, which is inconvenient if a person leads a lifestyle with busy weekends.

Arkhangelsky: at the beginning of each week there is a separate sheet for planning things to do for the week (in early editions)

And then there is a BIG disadvantage for Arkhangelsk - the weekends and the weekly schedule in the new editions are combined into one sheet. What this saving is for is completely unclear.

Covey: for these purposes, there are special bookmark cards that need to be torn off from the end of the diary and used as a bookmark throughout the week. After a while, a lot of them accumulate, and the tearing process itself is not very convenient (you just can’t tear it off with your hands - the sheets are not cut well enough for this and you need a paper knife), the card is small, you have to shred it. You cannot place more than 3 cases under one role.

Covey: the advantages of the cards for me are their design - the breakdown into social roles, which is generally inherent in Covey, is reflected in it, and the fact that during the week the main goals are still in front of your eyes and it’s easier to focus on them.

Arkhangelsk: frogs and elephants, which have become somewhat more stylish since the first editions, stickers - all this somewhat dilutes the strict atmosphere of the lined diary.

Covey (and, accordingly, Arkhangelsky) - there is a place for notes in every day. Arkhangelsky has just one line (with a pictogram of the sun)

Covey - planning big goals (down to the meaning of life :)). Arkhangelsky also has something similar, but ultimately it all comes down to a bookmark card, which is a kind of similarity to Koviev’s weekly bookmarks.

Arkhangelsky - at the end of the diary, a list of weeks for the entire year, where the main event of the week is entered and an assessment is given to it. At the end of the year, it is very interesting to look through this list for the whole year as if from a table of contents.

Arkhangelsky - at the end there are just blank pages for notes.

Covey is, after all, a great organizer and better structured.

So, the ideal diary for me is still something between Covey and Arkhangelsk.

Transcript

1 Diary: The Stephen Covey Method Some time ago I read Stephen Covey's bestseller The 7 Habits of Highly Effective People. It should be noted that this is one of the most visited blog pages. I really liked Covey's thoughts on time management and even wrote an email to Alpina Publisher, briefly outlining the idea of ​​​​preparing a planner based on the book (this was in 2012). But it turned out that such a diary had already been written by Covey himself. This is a great gift for anyone who likes Covey's ideas. Diary: Stephen Covey Method. M.: Alpina Publisher, p. + insert 56 pp. HOW TO USE THE DAILY The diary consists of a main part and a tab. The main part contains sheets for daily planning. With their help, you can control your priority tasks for every day. At the bottom of each page you will find a quote dedicated to one of the seven habits, taken from Stephen Covey's bestselling book The Seven Habits of Highly Effective People. The tab, made of thick paper, contains sheets for weekly and monthly planning: weekly compass and planning. You can separate the weekly compass sheets (perforated for this purpose) and use them as bookmarks so you can always see your weekly priorities as you plan each day. The tab also contains a goal and value planning worksheet, as well as a table of annual expenses and income. INTRODUCTION TO PLANNING GUIDE Time Management. You hear this term all the time, but what does it really mean? How, exactly, should you “manage time”? Can you manage him or yourself within a certain period that you have every day? By purchasing a diary, you have taken the first step towards more effective management of time and your life. A daily planner will help you focus on what matters most and experience greater success in achieving the goals that matter most to you. This planning guide will give you the boost you need! The diary is modeled after Benjamin Franklin’s “little book,” which he carried with him, wrote down his values, goals and plans in it, then tracked his progress (see Walter Isaacson. Benjamin Franklin). We've transformed this idea into a tool that, combined with learning from The 7 Habits of Highly Effective People, helps people use their time more wisely so they can focus on what's most valuable. A planning guide will help you identify your priorities and plan accordingly. ACHIEVING PRIORITY GOALS Benjamin Franklin had a three-step method for planning and implementing his goals, which began with values. First he identified them, then prioritized them and

2 specified each. The productivity pyramid model (Figure 1) shows four steps to help you focus your time on what is most valuable to you and what you want to achieve in life, your highest priority goals. Let's take a closer look at each of these stages. Plan daily Plan weekly Set goals Define values ​​Fig. 1. The Productivity Pyramid If you don't develop your own life plan, there's a good chance you'll fall into someone else's plan. What do you think they have planned for you? A little. Jim Rohn Step 1: Define Values ​​Values ​​are at the base of the productivity pyramid because our values ​​represent what matters most to us. They are the source of our desires and help determine where to direct our energy. Our values ​​must be the driving force behind literally everything we do. If this does not happen, it means that there is a crack at the base of the monument to our life, our personal pyramid, which can lead to instability of the entire structure. Stage 2: Set goals A wonderful life is created and built in stages, like a pyramid. Do you think the ancient Egyptians started construction without any design? Goals are a kind of blueprint for your life. Let's find out how to bet effectively. Identify and number each goal. Describe in detail what each of them is and what is required to implement it. Set a time frame for each goal that will help you measure your success. Share big goals. Break your goal down into steps and tasks and number them. For example, how much money does it take to buy the house you describe? How do you expect to earn them? Maybe your first step is to learn new job skills that will help you get a promotion. Helpful Hint: On your goal planning sheet, write them down so that you can clearly see how to achieve them. For example, instead of writing something abstract (say, “I want to be more compassionate”), write something more specific and measurable (for example, “I will volunteer for a charity”). Use daily pages and monthly planning. Review your goals and decide when you will complete each individual task. If your long-term goal is to own a home, then as a first step you can start saving $200 a month for a down payment. (This should be written on your goal planning sheet.) Write: “Arrange for a direct transfer of $200 from your checking account to your savings account.” Or if you already know the day you want to complete a task, write it down on your list of priority tasks for that day. If any of these tasks are not yet necessary or impossible to complete, write them down on your to-do list for the next months.

3 Step 3: Plan Weekly Because we don't know what is truly important to us, everything seems important. Because everything seems important, we have to do everything. Unfortunately, other people see us doing everything, so they expect us to do everything. With everything we do, we are so busy that we don't have time to think about what is really important to us. Unknown author Have you ever experienced something similar? Most of us have had to at some point. The Time Management Matrix is ​​a tool designed to help you understand how you spend your time (Figure 2). This is a tool that will change your way of thinking and help you filter out meaningless urgent tasks. Rice. 2. Time Management Matrix The Time Management Matrix model was developed as part of Stephen Covey's bestselling book, The Seven Habits of Highly Effective People. Using the concepts of importance and urgency, Covey realized that all of our daily activities can easily be divided into four categories: important and urgent, important but not urgent, urgent but unimportant, and unimportant and not urgent. The time management matrix is ​​divided into four squares. Let's take a closer look at each of them. Quadrant I, or the Square of Necessity, contains tasks that are both urgent and important. Square III is a deceiver square. It contains urgent tasks that often seem important, but in reality are not. Often these are other people's priorities. Square IV is a square of waste of time and excess. This includes TV abuse! If you stay out of Quadrants III and IV, you will have more time for Quadrant II activities. Quadrant II, the Quadrant of Productivity and Balance, contains important but not urgent activities. What activities would you classify as Quadrant II? The thick horizontal line you see in the time management matrix separates the important from the unimportant. If you live north of this line, in Quadrants I and II, your life will be more productive and balanced. That's the whole point! To spend more time in Quadrant II, you need to schedule things weekly. You proactively plan how you will spend your time, rather than reacting to what happens. As you begin your weekly planning, it's important to keep three things in mind. First, the plan must be made before the week begins. Secondly, you may find it easiest to do this in a quiet place. And thirdly, plan minutes for this process.

4 Use the weekly compass card included in your planner. This tool, like a real compass, will help you stay on track and show you the direction throughout the week. Reach out to him often to remind you what's really important. Three Steps to Weekly Planning 1. Review your roles. The first step in weekly planning is to review your roles. Don't forget about yourself! This is the role of Sharpen the Saw and its four dimensions as outlined in the Compass (physical, social-emotional, intellectual, spiritual). Please be aware that your roles may change from time to time. There may be weeks when responsibilities in certain roles are minimal. This doesn't necessarily mean that you're no longer playing that role; it's just that you're taking a little break this week. You may not be so lucky next week! 2. Choose “large stones” (Fig. 3). The “big stones” are your most important priorities for the week. As you review roles and choose your big stones, ask yourself, “What is the most important thing I can do in this role that will have the biggest positive impact?” Imagine that you were given a bunch of stones, some of them quite large and some of them small, and asked to put as many as possible into a bucket. The best way to fit all the stones is to place the large ones first and then let the smaller stones fill the space around them. Compare this image to your week. Organize the most important tasks first, and then the less important ones around them. And what is the result? Increased productivity and focus on the things that are your highest priority. Rice. 3. Roles and large stones Having chosen a “large stone” for each role, write it down. You may not always have a "big rock" for every role, and you may have more than one "rock" for a particular role. Don't forget the "Sharpen the Saw" role! Some of the “big stones” you choose may represent appointments or tasks for the week. 3. Make a schedule for the week. Place the “big stones” first and then fill in the gaps with the rest. The power of weekly planning is to distribute the “big stones” first, before the small ones fill your week - and they will! “Big Rocks” can become meetings and tasks, or become the focus of the week. Personal development tasks that cannot be included in the schedule, such as “Listen carefully,” remain on the weekly compass card as a reminder. Now is a good time to look at the goals, as they may contain items that,

5 you might want to include in your weekly schedule. Most "big stones" are Quadrant II (important but not urgent) type of tasks. Once you've set your schedule and the week has begun, don't let other urgent but less important things take their place. This is important for staying in control, being productive, and feeling calm throughout the week. Step 4: Plan Daily We've reached the top of the productivity pyramid! Take five to ten minutes every morning to plan your day. As with weekly planning, there are three important steps in daily planning: 1. Review today's arrangements. Agreements are promises to yourself or others to devote a certain amount of time to something. Since you've already allocated it to your schedule, you'll have to plan the rest of your tasks for the day around it. Therefore, it is logical to start every day by checking the agreements. 2. Make a realistic list. The list does not have to be filled from top to bottom. A list that is too dense can become overwhelming and make you feel out of control because you have no room for flexibility or spontaneity. Instead, after checking your daily arrangements, determine the number of hours you have available, and then assign a reasonable number of tasks that you can complete in that time (Figure 4). 3. Set priorities (ABC, 123). By doing this, you determine the value and order of the items on your list, which allows you to avoid wasting time on things that are not valuable to you or sacrificing the most important things in your life in favor of less important things. You have a great opportunity to determine where to focus your attention and energy. Rice. 4. Daily planning It is easy to create a list of priorities using the ABC principle, 123. A, B and C indicate the value of each task, and 1, 2 and 3 are the order or sequence in which you will perform these tasks. Finally, on each planner page, above your list of prioritized tasks for the day, you'll find icons to help you easily track your progress on each task. You'll find signs there that indicate the task has been completed, forwarded, deleted, assigned to someone else, or is in progress (Figure 5).

6 Fig. 5. Track progress on each task VALUES/MISSION Are you living your core values? Are you aware of what they are? Do you have enough time to clearly define them for yourself and honestly ask yourself how you plan your life based on them? These questions seem simple, but they require some thought. In this section, you will use suggested actions to think about what gives you the greatest joy in life. What follows are several activities that will help you understand your values ​​and roles. These activities will help you accumulate ideas until you are ready to write your own Personal Mission Statement. Action 1: Clarify values. The first activity will help you identify your values ​​and write positive, clarifying statements about yourself and your values. Your interpretation of value doesn't have to be exactly the same as someone else's. For you, honesty may mean “I never lie,” but for someone else, “I am honest and can be trusted in personal matters and business.” When you clarify your values, they become more real to you. When you write clarifying statements, be sure to use positive expressions such as “I am,” “I do,” “I will.” Think about the things you value most, such as honesty, adventure, or balance, and use the worksheets in the Activity 1: Values ​​tab to write them down. Other possible values ​​may include, but are not limited to: Personal integrity Beauty Love Patience Career Compassion Courage Teamwork Respect Education Fitness Gratitude Loyalty Spirituality Humor Once you have identified and clarified your values, you are ready to define your roles.

7 Action 2: Identify and define your roles. Most people's focus is on a few major areas of their lives. For example, as a parent, runner, and project manager, you will have goals related to family, athletic achievement, and career. The roles represent these different areas. A role is a primary relationship, area of ​​responsibility, or contribution. As you think about your roles in life, consider the following four examples: Victor: Comrade, Caregiver, Volunteer, Collaborator. Maria: wife/mother, dentist, PTA member, artist. Dmitry: leader, assistant, account manager, friend, civic leader. Mikhail: husband/father, manager, coach, owner, researcher. Roles reflect the relationships that are important to you and the major responsibilities or characteristics that relate to each other. By identifying and writing down your roles, you can imagine how you would like to play each one. For example, if you have a spouse role, its main characteristic might be support. You will start thinking about how you would like to behave, what you would like to achieve, etc. Use the Activity 2: Roles worksheets to list your roles and the key people involved in each role. For example, children will be associated with the role of parent. Finally, write down a clarifying statement that will define the ideal performance of this role. Once you're done, you'll be ready to move on to the types of activities that will help you write your Personal Mission Statement. Actions 3-6. These four activities will help you write your Personal Mission Statement. What do you value: career, relationships, free time? It's time to brainstorm. Below are four types of actions that will help you. Activity 3: Initial questions. Action 4: Be, do, have. Action 5: What would you like to hear about yourself. Activity 6: Assessment questions. Each type of action helps further clarify what you value and want to include in your life plans. There are brief instructions at the top of each worksheet. Once you have finished describing activities 1 6, you will be prepared to write your Personal Mission Statement. Action 7: Personal Mission Statement. Now that you've considered all the things you value most and determined how you want to spend your time, you're ready to write your Personal Mission Statement. Your personal mission statement is a written declaration of who you are and what kind of person you are. It should reflect everything you want to do in your life, what you want to do and what kind of person you want to be. Your Personal Mission Statement is a statement of your highest priorities that you have identified through previous activities. A personal mission is not something you can write in an evening. It requires deepening into oneself, careful analysis, thoughtful expressions and many revisions in search of the final version. It may take weeks, even months, before you are completely satisfied with the results achieved and feel that you have achieved a comprehensive and concise statement of your deepest values ​​and aspirations. Even then, you will return to what you wrote regularly, making some adjustments as your views and circumstances change over the years. Stephen R. Covey. “The Seven Habits of Highly Effective People” PERSONAL COMMITMENT When a rocket launches into space, it uses more energy in the first few minutes than it does in the next few days of its nearly million-kilometre flight. Like gravity, habits pull us towards the earth. Often the hardest part of giving up a bad habit or starting

8 getting used to an effective skill is the first effort. The following tips can help you during the takeoff stage when you change your habits: Break a task or goal into several small, achievable goals. Share your successes with someone who can help and support you. If you fail, start over immediately. The most important part of achieving success in mastering the seven skills is your commitment to take action. Please take some time to make a promise to yourself to succeed and keep it. I promise that: I will read everything that I decided to read, and I will do everything that I decided to do; I will spend some time each week putting into practice the principles and skills I have learned. Signature Date

9 Fig. 6. Diary page view

DAILY Stephen Covey Method "Alpina Publisher" LIMITED LIABILITY COMPANY Moscow 20 UDC 65.0.2+05.3 BBK 65.20-231 E37 E37 Diary: Stephen Covey Method. M.: Alpina Publisher, 20. 376 p.

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